Accommodation

Students living in residential accommodation at Duchy College Stoke Climsland are required to abide by the residential accommodation terms and conditions.  Key information is outlined below to make an informed decision about living in college accommodation.  Please review to continue with this application process.

Further information about residential accommodation can also be found atAccommodation - Duchy College

We are committed to providing support and care for our students, including help with personal development and adapting to living away from home. However, students living in accommodation are expected to be able live independently and a degree of maturity is required from the student to make a success of residential.

Residential students have access to the same support as all day students with a wide range of academic and wellbeing support during normal college hours. In addition, residential students have access to our residential services team who provide social activities and support for wellbeing outside of college hours when in residency. An emergency contact for sleep in staff is also available during curfew/sleep hours (11pm – 8.00am).

Upon receipt of applications, they will be reviewed by the residential team. It is likely that someone will be in contact to ensure that we have all the relevant information to ensure that living in residential is suitable for the individual. Therefore, your honesty in completing the application is appreciated. Unfortunately are unable to provide any level of personal care as part of residential accommodation other than first aid.

When a residential application is accepted, rooms will start to be allocated. Whilst allocation is primarily on a first come first served basis, where we are over-subscribed ahead of the initial allocation date the following will be applied:

·  Students returning to complete a multi-year course
·  Students under 18
·  Distance of travel to college

An initial allocation of rooms is likely to take place by 30th June.

A £125 non-refundable application fee is payable to secure a room allocation. This will cover services such as administration, PAT testing, laundry etc.  This is paid when you set up the financial agreement.  Residential costs are provided at the point of the financial agreement but they will be published on the accommodation page on the website when available.

The accommodation contract is for the full academic year in order to allocate the room for use during term time.  The accommodation fees are still payable in the case of any absence including work experience, study tours, sickness or choosing to commute rather than stay in your allocated room. If the accommodation is vacated by the student (including if the student is excluded) before the end of the academic year then fees are chargeable for the remainder of the academic year.  This will only be reviewed in exceptional circumstances.

The full invoice of payment fees, OR the first payment of a payment plan, MUST be made by 31st August 2025 to confirm the accommodation and to provide access to accommodation in time for the first day of term.

Upon acceptance of a place in accommodation, the full terms and conditions and financial agreement will be provided and these will be the signed formal agreements in place for the start of tenancy in accommodation for the academic year. These must be signed by the parent / guardian for students aged under 18.  The financial agreement must be signed by the bill payer. A cooling off period is in place for the first 14 days from the start of the first day in accommodation if it is not considered suitable.  Where this is required a refund of any fees paid minus the number of weeks where accommodation is used plus the application fee can be actioned.  The residential team and finance must be informed within this 14 day cooling off period if the accommodation is no longer required.

A copy of the Residential Accommodation Student Guide, with the terms and conditions and a student code of conduct, will be provided to students following acceptance of a place in accommodation and will be signed upon registration on their first day in residential.

We will require emergency contact details for all students in residence and these must be kept up to date.  For students who are aged under 18 when they join accommodation, a parental consent form must be completed and signed by the legal guardian to outline the permissions and engagement with the residential team for non-college activities within residential.